Event management
Barrel Entry Software
Online entries, the draw, a live timer and payouts, all in one place.
This is a barrel racing event platform that connects producers with riders. Producers create events, take online entries, run the draw, time the runs on a live console, and calculate payouts automatically. Riders enter in a few taps, see their draw position, follow results live and track their achievements. It also includes a clinic registration system for trainers.
Built for: Barrel racing producers, secretaries, associations and series organizers, plus riders and clinic trainers
✔ Proven in production: Barrel Entry Pro runs on this software.
Running a barrel race on paper, spreadsheets and phone calls wastes your whole weekend.
- Entries come in by text, phone and Facebook message, and you re-type them.
- The draw, drags and carry-only classes take hours to sort by hand.
- Payout math across divisions and places is easy to get wrong, and riders notice.
- Riders and spectators keep asking “where are we in the run?”
This software fixes that.
- 1D–7D
- divisions per class with automatic payouts
- Live
- real-time results for riders and spectators
- 4 steps
- draw workflow: draft, lock, publish, finalize
- Any phone
- riders enter and check results from anywhere
Why people choose this software
Online entries with payments
Riders enter, pick a horse and class, and pay by card, or you take cash. Walk-ups are added in seconds.
A draw that follows the rules
Early, middle and late preferences, combined groups, drag intervals and carry-only classes are all handled.
Live timer console
Enter times as riders run. The live page shows the rider in the hole, on deck and the last run.
Payouts calculated for you
Pools, producer retain, division and place splits, penalties and no-times are all computed and printable.
How it works
- 1
Create your event
Add classes, entry fees, added money and payment method, then open entries.
- 2
Riders enter online
Entries and payments flow in. Add walk-ups on the day.
- 3
Run the draw and the timer
Lock the draw, publish positions, then enter times live.
- 4
Publish results and payouts
Division and place payouts are calculated, ready to print and publish.
Everything included
The full list of what this software does, so there are no surprises.
For producers
- Create events with classes, entry fees, added money, divisions and producer retain percentage
- Cash, online or both payment methods
- Run types: Run Only, Carry Only, or Run or Carry
- Duplicate past events in one click
- Entries list with edit, scratch, search and walk-up entries
- Event flyer upload and printable draw and results
- Financials, expenses and a financial export
The draw
- Draft, pre-draw locked, published and finalized states
- Honors Early / Middle / Late draw preferences while randomizing
- Combined draw groups so multiple classes share a run order
- Drag intervals that place arena drags automatically
- Late draw: append late entries to the end
- Re-draw and manual drag-to-reorder
Results and payouts
- Division cutoffs from the fastest clean time, with adjustable time splits
- Standard 5-second barrel penalties, adjustable per class
- Automatic redistribution when a division or place is empty
- Print-ready results and a publish step
- Series standings and national / state rankings built from published results
For riders
- Browse events by state and enter from your phone
- Manage horses and family profiles
- See your draw position and watch results live
- Achievement badges, including State Leader and National Leader, with shareable cards
- Series memberships tracked per rider and horse
Clinic Entry for trainers
A registration system for clinics and training events.
- Trainer profiles, clinic pages and session management
- Online registration with digital waivers and Coggins upload
- Check-in, printable rosters and attendance certificates
- Host listings so trainers can find venues
- Reviews and a promotion center
Built-in help
- AI help assistant that answers rider and producer questions
- Feedback button on every page
- Admin tools for events, users, advertisers and financials
Choose your plan
Online card payments carry a flat $1.50 processing fee, paid by the rider on top of the entry fee. It does not come out of your pool.
Riders
Enter events, track results and earn badges.
Free
- Online entries from any phone
- Draw positions and live results
- Horse and family profiles
- Achievement badges
- Flat $1.50 online processing fee when you pay by card
Producers
Everything to run your event.
Get started
- Online entries and walk-ups
- The draw, combined groups and drags
- Live timer console
- Automatic payouts and results
- Series and financials
Clinic trainers
Fill and manage your clinics.
Get started
- Clinic pages and registration
- Waivers and Coggins upload
- Check-in, rosters and certificates
- Reviews and promotion center
Stop doing it the hard way.
Run a barrel race from online entries to the draw, live timer, payouts and results. Riders enter from their phone.
Barrel Entry Software questions
Can riders enter from their phone?+
Yes. Entries work on any phone, tablet or computer.
Do you handle payments?+
Yes. Riders can pay by card online, or you can run the event cash-only or with both methods. Card payments have a flat $1.50 processing fee paid by the rider.
Can multiple classes draw together?+
Yes. Combined draw groups let classes share one run order while payouts are still calculated separately.
How is the payout calculated?+
Gross pool = entry fees plus added money. The producer retain comes off first. The net pool is split by division percentages, then by place, and empty divisions or places are redistributed so the total always equals the net pool.
Can spectators watch results live?+
Yes. The Live page shows events in progress with no account needed.